How To Create A Professional Email Signature With Gmail

create a professional email signature

Just yesterday, I was searching for an email and found an interesting feature of Gmail.

Do you know that you can create a professional email signature using your Gmail account? Yes, this is something which can add the value to your emails.

Whenever you send an email, you try to be more professional. Well, having the signature including more details about you would be great.

In this tutorial, you will learn the easiest way to get your email signature.

What Should You Do To Get A Gmail Signature?

You may be excited and you sure should. You’re about to add another thing in your personal branding.

Don’t you feel good when someone sends you an email with some professional details?

You are going to get it soon. Just follow the guide.

Step 1:- Login to your Gmail account and search for the button in the shape of a bolt at the top-right corner of the screen.

set up the signature

Step 2:- Choose settings from the drop-down menu. A new page will appear to you with all the settings of your Gmail account.

Step 3:- Scroll down and you search for “Signature“. You will see two options. One is to disconnect the signature and another one to add a new signature and use it along with every email you send.

Fill the details about your skills, position, the company and the URL of your company or website.

create a professional email signature

Step 4:- Save it from the bottom and you have successfully generated the signature.

You can also use an image instead of the text signature. Just create an image using the tools like Canva.

Upload that image and insert it as your signature. I am going to show you by adding an image related to this blog with the text.

how to set up email signature

The choice is yours whether you want to use only the logo of your company or the whole signature.

Things To Avoid When You Create A Professional Email Signature.

There are many things which shouldn’t be done.

#1. You Shouldn’t Add The Signature As Long As An Email.

A few people try to show their skills in their signature only. Well, this isn’t the right place.

Choose your words wisely, it’s one of the ways to build your personal brand. Try to be more specific and don’t exceed it more than 3-4 lines.

#2. You Shouldn’t Add Your Home Address.

When you create a professional email signature, you don’t need to add your home address.

It’s just the waste of the space. Just use the essentials.

Add your current position and the name of the company/blog you’re working for.

This is an example of the signature of an over-achieved person.

“Blogger, Tech Enthusiast, Writer,

author, social media manager,

Owner, author, developer, designer,

WordPress expert.

Address : H.No. 27, block – c, street no. – 20,

Central London, United Kingdom.”

#3. You Shouldn’t Add Many Social Media Network Links.

This is one of the biggest mistakes people make.

It’s always recommended to add two or maybe three social media links. It’s because your readers may want to connect with you.

But it doesn’t mean you show your presence at every known social media network. Choose your networks wisely and then add the links.

Can You Now Set Up An Email Signature?

As you can see, there are only three steps. Just follow them and you will have your signature under every email you send.

There are also some signature generators which can help you. Some are paid and some are free.

But it’s always recommended to use only the text. Sometimes, the images take more time to load.

And if your readers are using the slower network then it would be a problem. The text signature never does such things.

Are you ready to create a professional email signature for your Gmail accounts? If you have any doubt, feel free to drop a comment.

You can also connect with us on Twitter, LinkedIn, and Facebook.

by Ravi Chahar

A WordPress Professional and the LinkedIn Influencer. A coder by passion and a blogger by choice. WordPress theme development is his forte. He is your WordPress guy who will teach you how to solve WordPress errors, WordPress security issues, design issues and what not.

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  1. Hey Ravi,

    Email signatures are awesome, especially if you’re always communicating that way. Besides the more people see it the more comfortable they’ll become with it and click through. And of course, getting to know you don’t hurt either.


    1. Hi Lea,

      It somehow adds a value of trust. People need someone to rely on. And it doesn’t hurt if that’s you. A little bit information with your email can spread your network. You can use your social networks to increase it.
      Thanks for sharing your views.

  2. Hey Ravi,

    An email signature is one of the first things people notice about your outbound emails. They can help provide useful information to your contacts, company branding and much more.

    Creating a professional looking and socially optimized email signature will contribute to increased connections with your customers, colleagues and collaborators. Thanks for sharing this significant guide.

    With best regards,

    Amar kumar

    1. Hi Amar,

      You’re right. It can help you in building your brand. While sending the emails, your readers can have a little bit of trust and the info about you and your company.
      Thanks for stopping by.
      Enjoy your day.

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